Carrier Packet
A carrier packet is a set of documents that brokers and shippers require from carriers before they can book a load together. It typically includes the carrier's MC/DOT numbers, W-9, certificate of insurance, and signed broker-carrier agreement.
In Depth
Every broker requires carriers to complete a carrier packet before the first load — this is how brokers vet that a carrier has valid authority and insurance. The process can take a few hours to a full business day if there are documentation issues.
Key documents in a carrier packet: FMCSA operating authority printout, USDOT number, certificate of insurance naming the broker as additional insured, W-9 form for tax reporting, and the broker's carrier agreement (which establishes payment terms, liability, and operational requirements).
Having a well-organized carrier packet ready to submit saves time when booking loads through new brokers. Many carriers maintain a digital packet that can be emailed or uploaded instantly.
Usage Example
Example: 'The broker required my carrier packet before confirming the load. I emailed my MC certificate, insurance COI, and W-9 within 10 minutes.'
Related Terms
MC Number
An MC (Motor Carrier) number is an operating authority number issued by FMCSA that allows a carrier to transport regulated commodities for hire in interstate commerce. Required in addition to a DOT number for for-hire carriers.
DOT Number
A USDOT number is a unique identifier issued by the FMCSA to commercial motor vehicles operating in interstate commerce. It is used to track a carrier's safety information, inspections, crashes, and audits.
Cargo Insurance
Cargo insurance (also called motor truck cargo insurance) covers the freight a carrier is transporting in the event of theft, damage, or loss during transit. FMCSA requires a minimum of $5,000–$10,000 cargo coverage, though brokers commonly require $100,000.
Broker
A freight broker is a licensed intermediary that connects shippers who need to move freight with carriers who have available capacity. Brokers earn a commission (the spread between what shippers pay and what carriers receive).
Operating Authority
Operating authority is the legal permission granted by FMCSA that allows a carrier to transport regulated freight for hire in interstate commerce. It is represented by the MC number and requires insurance, a BOC-3 filing, and a waiting period before it becomes active.
Frequently Asked Questions
What documents are in a carrier packet?
MC/DOT authority, certificate of insurance (with broker as additional insured), W-9, and the signed broker-carrier agreement.
How long does carrier packet setup take?
If documentation is ready, 30–60 minutes. Allow 1–2 business days if the broker's compliance team needs to review and approve.